Category and Issue
Summary of Requirement
This checklist can also be found here:
Procedures & Support > Compliance Knowledge Base > Policies, Manuals, & Brochures.
Vicus Capital has updated the Branch Office Checklist for 2025. The checklist is intended to prepare your office for upcoming IAR audits as well as to provide a guide in organizing and maintaining your advisory practices in accordance with Vicus Capital policies and procedures as stated in the Vicus Capital Compliance Manual and Code of Ethics. As a recap of 2024, please review the most common issues identified by the Compliance Department during last year’s audits.
Category and Issue
Summary of Requirement
Fact Finder
Missing or Incomplete
The Fact Finder is separate from the account application. It has more depth and provides a baseline for your current and future relationship with a client.
Client Notes
Missing or Incomplete
Client meeting notes should be as detailed as possible. Notes should highlight discussions of specific accounts as well as any “life” updates (job, income, retirement, marriage, etc.).
Disclosure Documents
Delivery not Documented; Late Delivery
Client meeting notes should be as detailed as possible. Notes should highlight discussions of specific accounts as well as any “life” updates (job, income, retirement, marriage, etc.).
Outside Business Activities (OBAs)
Late Submissions, undisclosed activities, failure to report termination or change to previously acknowledged OBAs
All Affiliated persons are required to obtain approval prior to engaging in any business activity or employment outside of affiliation with the Firm.
Business Continuity Plan (BCP)
No BCP on file
In the event that the IAR is unable to service client accounts due to death, disability or significant business disruption, IARs are strongly encouraged to have a written plan to document who and how clients’ accounts will continue to be serviced.
Vicus Capital has updated the Branch Office Checklist for 2025. The checklist is intended to prepare your office for upcoming IAR audits as well as to provide a guide in organizing and maintaining your advisory practices in accordance with Vicus Capital policies and procedures as stated in the Vicus Capital Compliance Manual and Code of Ethics. As a recap of 2024, please review the most common issues identified by the Compliance Department during last year’s audits.
Checklist Section
Summary of Update
IAR Audit Process
Updated to clarify new process of IAR audit versus Branch Office Check-in
Text Messaging
Updated to mirror Instant Messaging / Texting Policy
Pay To Play
Added definition and additional policy details.
Gift Log
Added additional policy details.
$65,000
Fee schedule starts at 0.45%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
Core Real Estate
Offers long-term exposure to conservative real estate investments. Appropriate for clients seeking steady growth in income.
Requirements
Perpetual Private Equity
Offers long-term exposure to earlier-stage companies before they reach public markets. Used to diversify return away from public markets.
Requirements
Core Real Estate
Offers long-term exposure to conservative real estate investments. Appropriate for clients seeking steady growth in income. Offers an additional 721 Exchange option, providing the ability to roll current real estate gains into the fund.
Requirements
Hedge Fund
This fund utilizes an Exchange Fund concept. The objective is to exchange appreciated stock for the returns of the Russell 3000 Index. This fund can be used to avoid immediate capital gain realization by exchanging the returns of the client’s currently held appreciated stock.
Requirements
$125,000
0.15%
Vicus Capital Fee
American Funds Fee
Account minimums vary by
strategy. Please reference the fee schedule for details.
Fee schedule varies by
provider. Please reference the fee schedule for details.
Fee schedule varies by client need.
$250,000
0.30%
$65,000
Fee schedule starts at 0.45%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$125,000
Passive Strategies
0.15%
Factor Strategies
Domestic Strategies: 0.55%
International Strategies: 0.65%
$100,000
0.30%
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$40,000
0.15%
$250,000
FlexChoice
Fee schedule starts at 0.35%
FlexChoicePro
Fee schedule starts at 0.45%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$50,000
0.00%
Fee schedule varies by annuity. Please reference the fee schedule for details.
1 Guaranteed income solutions vary by product and typically involve additional fees. Review specific product information details made available by the respective providers related to guarantees and costs involved.
$75,000
Fee schedule starts at 0.55%
1 As it relates to the Faith Based Strategies, all screening is performed on a best efforts basis to avoid exposure to identified issues. Vicus Capital maintains no direct control over securities purchased or sold by third party managers. As such, Vicus Capital makes no guarantees that ownership of securities involved in identified issues will be avoided. Portfolio holdings may violate identified issues during transition periods. Individual managers utilized may perform additional screening. On a periodic basis, Vicus Capital screens portfolios using software and research analysis. Certain securities such as bonds, money markets, and derivatives are not subject to screening using software and are not included in this analysis. In addition, some companies may not be included within the research universe and are not subject to analysis. Vicus Capital believes that holdings and screening information provided to the firm to be accurate, but accuracy cannot be guaranteed. Custodial services are provided through Fidelity Brokerage Services and Charles Schwab. In-kind transfers are dependent upon custodial platform offerings.
2 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$60,000
Fee schedule starts at 0.40%
1 As it relates to the Faith Based Strategies, all screening is performed on a best efforts basis to avoid exposure to identified issues. Vicus Capital maintains no direct control over securities purchased or sold by third party managers. As such, Vicus Capital makes no guarantees that ownership of securities involved in identified issues will be avoided. Portfolio holdings may violate identified issues during transition periods. Individual managers utilized may perform additional screening. On a periodic basis, Vicus Capital screens portfolios using software and research analysis. Certain securities such as bonds, money markets, and derivatives are not subject to screening using software and are not included in this analysis. In addition, some companies may not be included within the research universe and are not subject to analysis. Vicus Capital believes that holdings and screening information provided to the firm to be accurate, but accuracy cannot be guaranteed. Custodial services are provided through Fidelity Brokerage Services and Charles Schwab. In-kind transfers are dependent upon custodial platform offerings.
2 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$75,000
Fee schedule starts at 0.55%
1 As it relates to the ESG Strategies, all screening is performed on a best efforts basis to avoid exposure to identified issues. Vicus Capital maintains no direct control over securities purchased or sold by third party managers. As such, Vicus Capital makes no guarantees that ownership of securities involved in identified issues will be avoided. Portfolio holdings may violate identified issues during transition periods. Individual managers utilized may perform additional screening. On a periodic basis, Vicus Capital screens portfolios using software and research analysis. Certain securities such as bonds, money markets, and derivatives are not subject to screening using software and are not included in this analysis. In addition, some companies may not be included within the research universe and are not subject to analysis. Vicus Capital believes that holdings and screening information provided to the firm to be accurate, but accuracy cannot be guaranteed. Custodial services are provided through Fidelity Brokerage Services and Charles Schwab. In-kind transfers are dependent upon custodial platform offerings.
2 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$60,000
Fee schedule starts at 0.40%
1 As it relates to the ESG Strategies, all screening is performed on a best efforts basis to avoid exposure to identified issues. Vicus Capital maintains no direct control over securities purchased or sold by third party managers. As such, Vicus Capital makes no guarantees that ownership of securities involved in identified issues will be avoided. Portfolio holdings may violate identified issues during transition periods. Individual managers utilized may perform additional screening. On a periodic basis, Vicus Capital screens portfolios using software and research analysis. Certain securities such as bonds, money markets, and derivatives are not subject to screening using software and are not included in this analysis. In addition, some companies may not be included within the research universe and are not subject to analysis. Vicus Capital believes that holdings and screening information provided to the firm to be accurate, but accuracy cannot be guaranteed. Custodial services are provided through Fidelity Brokerage Services and Charles Schwab. In-kind transfers are dependent upon custodial platform offerings.
2 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$2500
$50,000
0.65%
1 As it relates to the Faith Based Strategies, all screening is performed on a best efforts basis to avoid exposure to identified issues. Vicus Capital maintains no direct control over securities purchased or sold by third party managers. As such, Vicus Capital makes no guarantees that ownership of securities involved in identified issues will be avoided. Portfolio holdings may violate identified issues during transition periods. Individual managers utilized may perform additional screening. On a periodic basis, Vicus Capital screens portfolios using software and research analysis. Certain securities such as bonds, money markets, and derivatives are not subject to screening using software and are not included in this analysis. In addition, some companies may not be included within the research universe and are not subject to analysis. Vicus Capital believes that holdings and screening information provided to the firm to be accurate, but accuracy cannot be guaranteed. Custodial services are provided through Fidelity Brokerage Services and Charles Schwab. In-kind transfers are dependent upon custodial platform offerings.
$2500
$50,000
0.65%
1 As it relates to the ESG Strategies, all screening is performed on a best efforts basis to avoid exposure to identified issues. Vicus Capital maintains no direct control over securities purchased or sold by third party managers. As such, Vicus Capital makes no guarantees that ownership of securities involved in identified issues will be avoided. Portfolio holdings may violate identified issues during transition periods. Individual managers utilized may perform additional screening. On a periodic basis, Vicus Capital screens portfolios using software and research analysis. Certain securities such as bonds, money markets, and derivatives are not subject to screening using software and are not included in this analysis. In addition, some companies may not be included within the research universe and are not subject to analysis. Vicus Capital believes that holdings and screening information provided to the firm to be accurate, but accuracy cannot be guaranteed. Custodial services are provided through Fidelity Brokerage Services and Charles Schwab. In-kind transfers are dependent upon custodial platform offerings.
$45,000
Fee schedule starts at 0.45%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$75,000
Fee schedule starts at 0.55%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$75,000
Fee schedule starts at 0.55%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$65,000
Fee schedule starts at 0.45%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$50,000
Fee schedule starts at 0.45%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$2,500
0.65%
Financial advisor receives 0.25% of this fee as the “Referring Associate”
$50,000
Fee schedule starts at 0.45%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$60,000
Fee schedule starts at 0.45%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$50,000
Fee schedule starts at 0.30%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$60,000
Fee schedule starts at 0.45%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$2500
$25,000
0.65%
$25,000
Fee schedule starts at 0.45%
1 Vicus Capital is solely responsible for the fund selection and construction of the portfolios and neither Capital Client Group, Inc. nor its affiliates are involved in such activities.
2 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$75,000
Fee schedule starts at 0.33%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$150,000
Investment management fee is
a standard blended household
calculation comprised of the fee
schedules associated with the
strategies utilized
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.
$250,000
Fee schedule starts at 0.55%
1 Suggested minimum value. Accounts may be opened with initial values below the listed amount.